UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner
Job Title: Administrative Clerk
Job Field
Administration, Secretarial
Functional Responsibilities
Prepare and distribute minutes of meeting;
Establish proper filling system for project documents, and make sure all the documents are kept in files.
Responsible for all logistics arrangements for the workshops
Drafting letters and correspondences to stakeholders
Distribute and communicate messages between the PMO and technical committees.
Assist in typing documents
Filing and maintenance of project file structures
Assist in photocopying, scanning, and distributing documents
Support the PMO team in preparing for workshops and meetings
Typing project documents
Perform any other duties as required by the supervisor
Monitoring and Progress Controls
To ensure smooth running of the project .Works with minimal amount of supervision.
Independently provides accurate results in the areas of work including administrative functions.
Background Information – Jerusalem
Competencies
Reliable and able to work under pressure;
Good team player;
Capable of working in a multi-national/cultural environment;
Excellent communications skills;
Strong organizing ability
Flexibility;
Attention to details
Ability to work independently, under minimum supervision
Proactive
Education, Experience, Language requirements
A Bachelor Degree preferably in Business Administration or other related field will be an advantage.
Minimum of 3 years of professional experience in administration and related functions.
Computer literate and familiar with Office applications in particular, Word and Excel
Previous experience in project administration, an asset;
Work collaboratively with colleagues to achieve project goals
Supportive and service oriented personality with commitment, efficiency and willingness to work in a highly motivated and fast-moving team;
Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with UNOPS rules and regulations; supports subordinates, provides oversight and takes responsibility for delegated assignments
Language Requirements:
Excellent command of Arabic and English language
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